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DEPARTMENT: Administration
DESIGNATION: Front Desk/Admin. Generalist
LOCATION: Mumbai
EXPERIENCE:Minimum 4 Years
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·         Excellent communication, presentation, interpersonal and guest management skills with flair for hospitality and customer service

·         Expertise in all areas of front desk and reception plus office and activities management.

·         Specializes handling, administration, logistics and other desk duties.

·         To manage the entire reception area, EPBAX system & Office Equipment usage.

·         To inquire and receive complete information of every incoming call and analyze, filter and  prohibit phishing/head hunting calls made to any of our employees

·         To take care of opening bank accounts for employees post approval from management.

·         Handling Petty cash & maintain the records in the system (soft/hard copies).

·         Past experience in coordinating and managing vendors, 3rd parties for services and payments, as well as managing housekeeping/ office support staff for keeping the office clean and organized.

·         Full knowledge of appropriately managing first time and regular visitors of all sorts from clients, candidates, alumni, service providers and others

·         Proficient in using computers/ technologies, desktop/ laptops, mobile software and applications.

·         Flexible, adaptable, quick and eager learner, independent and willing to travel extra mile.

·         Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

·         Directs visitors by maintaining employee and department directories; giving instructions.

·         Maintains security by following procedures; monitoring logbook; issuing visitor badges.

·         Maintains safe and clean Office housekeeping area by complying with procedures, rules, and regulations.

·         Maintains continuity among work teams by documenting and communicating actions, irregularities and continuing needs.

·         Contributes to team effort by accomplishing related results as needed for various departments within the organization.

·         Self-grooming and maintaining office and self-hygiene is key and essential on a daily basis.

·         Deliver clear announcements for Birthdays, Notification or any other Official announcement.

·         Maintain attendance register and other mandatory register as per shops & establishment act.

·         Audit & ensure employees are using Biometric for every exit/entry.

·         Manage Office & Housekeeping staff grooming & Hygienic standards.

·         Any additional jobs other than above listed which management may feel fit for assignments to you.

 

Desired Profile:

·         Exceptional professional grooming attire at all times in office.

·         Excellent Communication Skill (Verbal & Written).

·         Skills set includes but not limited to Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills and Supply Management.

DEPARTMENT: Management
DESIGNATION: Country Manager
LOCATION: Singapore
EXPERIENCE:Minimum 15 Years
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  • Direct goals and objectives to match with the vision outlined for the organization.
  • Partner with high-level officers to grow the company, strengthen it and ensure its sustainability
  • Represent the company as required, client management including attendance of important functions, industry events and public meetings
  • Work closely with the Chairman and the Director of Finance & Business Strategies to prepare annual budgets, complete risk analysis on potential investments and advise the Management with regard to investment risk and return.
  • Work closely with Human Resources Department regarding hiring practices, payroll and benefit disbursement to be in line with approved manpower budgets.
  • Oversee quality control throughout the company, establishing goals for each department in partnership with division managers.
  • Liaise with your line manager and the different ports under their management.
  • Your principle role will be to ensure all operations flow smoothly and that all team members are well guided for progress.
  • Emphasis on Business Development with excellent client relationship management and clientele growth.
  • This means a Shipping Manager must maintain day-to-day contact with individuals working in planning, commercial and operational roles.
  • Play an active part in team communications for achieving and delivering results.
  • Optimize operations cost without jeopardizing the schedule and secure optimal resources utilized on the job to maintain an overall schedule.
  • Optimize existing business and propose business expansion feasibility.
  • In charge of Alphard Groups Commercial Operations and functions including diving and other operations, disputes, insurance and formulate annual business plan, budgets and reports for Senior Management approval.
  • Strategic planning, studying opportunities for expansion and recommending proposals to the Management for implementation.
  • Any other task assigned by Management.
  • Extensive shipping industry experience
  • Masters and or University degree, preferably in shipping related or demonstrate previous experience of an equivalent standard.
  • Outstanding organizational abilities and work in a structured manner.
  • Excellent communication skills, both written and verbal. 
  • You will also need to demonstrate your ability to handle difficult situations that may call for an element of negotiation or problem solving.
  • Sound understanding of the commercial and operational business processes within shipping.
  • Excellent financial and analytical skills are required for this role.
  • A great team leader with strong people management skills.

DEPARTMENT: Legal
DESIGNATION: Legal Executive
LOCATION: Mumbai
EXPERIENCE:Minimum 2 Years
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• Bachelor’s or Master’s in Law with minimum 2 to 5 years of experience managing legal matters of the company.
• Must be licensed to practice as well as registered with relevant bar councils, arbitration panels, law forums and legal associations.
• Prior exposure or experience dealing with shipping/ maritime law or clientele will be huge plus.
• Proficient in using latest technologies, software/ applications and in office equipment.
• Ability to multi-task, prioritize, work on simultaneous projects, flexible and adaptable, go-getter, willing to learn and grow in fast paced challenging work environment.
• Individual contributor with excellent interpersonal and leadership skills.
• Be  entirely responsible for all legal activities in the department and the company and work in conjunction with GM-Commercial
• Regularly draft and review all existing legal documents and recommend suggestions for review.
• Pursue all litigations, arbitration, civil courts, legal matters, lawsuits, dispute resolutions, copyrights and patenting matters from inception to execution.
• Send, receive and respond to legal notices and warrants after due diligence and investigation.
• Track and update all concerning departments of prevailing, changing regulations, corporate governance and liabilities.
• Assist operations and other departments when required across all legal tasks and duties.
• Minimize company’s legal risks by ensuring proper and adequate legal provisions existence.
• Build data bank of legal records, taxonomize all legal records and streamline legal department.
• Innovate using past knowledge and recommend ways to optimize legal efficiency and output.
• Ensure fastest and most economical methods of completing the varied legal tasks assigned.
• Maintain legal dashboard, work repository and past records of all legal matters pursued.
• Drafting and vetting of international agreements and all official internal company documents.
• Aware of employment regulations globally (e.g.: statutory and labor law compliances, NDA, Data breach policy, employment addendums, etc.)
• Overall legal compliance and knowledge of maritime industry globally (e.g.: Charter party agreements, P&I, marine insurance – H&M, charters liability insurance, Maritime security, etc.)
• Excellent legal knowledge with hands on experience in corporate, cross border and Labour laws. 
• Specializes in drafting and reviewing contracts, agreements and other legal documents.
• Must have dealt with law enforcement officers and jurisdiction authorities for presentations, arguing and closures of cases across Labour, corporate/ industry and international matters.

DEPARTMENT: Sales
DESIGNATION: Business Development
LOCATION: Singapore & Mumbai
EXPERIENCE:Minimum 2- 3 Years or MBA Fresher
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2 Open Positions

MBA Fresher or MBA with prior experience in international business development for minimum 2 to 3 years, Prior experience in selling shipping services preferable.
Accountable for sales targets assigned, regular meetings with new and existing clients, generating new business and exploring new opportunities and markets.
Responsible for new sales and account management and gathering new requirements from existing clients.
Responsible for the development new business accounts in Singapore, China & Hong honk.
Provide administrative support to the Sales & Marketing Department.
Handle general sales enquiries, telephone calls, emails and ensure proper follow-up by respective  Managers in a timely manner
Maintain and upkeep all sales database, sales kits, collaterals, and all filing system which includes vital information of companies, contacts, profiles
Carry out and conduct market research, competitor analysis and customer surveys.
Plan, coordinate and prepare events/ activities and visits.
To prepare and send out sales proposals, confirmation contracts and agreements
Assist with related sales & marketing assignment that may be assigned.
Negotiate/close deals and handle complaints or objections
Collaborate with team to achieve better results
Prepare and deliver appropriate presentations on products/ services

 

DEPARTMENT: Technical
DESIGNATION: Radio Surveyor
LOCATION: Dubai & India
EXPERIENCE:Minimum 2-3 Years
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Provide repair & maintenance of communication equipment pertaining to service calls in an efficient & timely manner & according to customers’ requirements.
To work according to Safety Regulations of the Company as well as of the client at customers’ workplace.
To repair defective or faulty spare parts in the workshop to be reused for other services.
Write service report regarding repair work, man-hours, spares (if any).
To carry out radio survey job on board vessels.

DEPARTMENT: Technical
DESIGNATION: Rigger / Helper
LOCATION: Dubai - U.A.E
EXPERIENCE:6 months - 5 yrs
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Number of positions: 2
Reporting To: GM Technical
Experience: 6 months - 5 yrs
Candidates with similar past work experience in UAE workshops.

DEPARTMENT: Technical
DESIGNATION: Welder / Fabricator
LOCATION: Dubai - U.A.E
EXPERIENCE:6 months - 5 yrs
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Number of positions: 6
Reporting To: GM Technical
Experience: 6 months - 5 yrs
ITI or similar certified welders fabricators. 
Previous experience for work in UAE is a pre- requisite
Candidates with work experience at a marine workshop or oil field is preferred

DEPARTMENT: Technical
DESIGNATION: Diesel Mechanic
LOCATION: Dubai - U.A.E
EXPERIENCE:6 months - 5 yrs
Apply Open J.D

Number of positions: 4
Reporting To: GM Technical
Experience: 6 months - 5 years
With experience for working on high speed small marine engines.

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