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Overseas suppliers and shipment delays
Ways to Prevent Shipment Delays with Overseas Suppliers

We all know how crucial ‘time’ is when it comes to the shipping industry. There is no room for delays and with thousands of orders coming in every day, fulfilling each other on time has become a big challenge. Delays in the shipment deliveries are simply unacceptable. This issue of delays can happen at any stage of the shipping process but more often it’s encountered by the brands and companies that have overseas suppliers. There can be numerous reasons due to which an overseas shipment might get delayed including, lack of quality control, delays at customs, delays in transportation, etc. While brands have no choice but to go for overseas suppliers sometimes, there are ways to track & manage your shipments to be delivered on time. Let’s discuss some of them today –

1. Do a thorough quality check before mass production

There are a few handy tactics you can very well utilize to establish control over your supplier. Now it’s obviously not possible for each importer to actually visit the supplier’s production facility to check if everything is progressing smoothly. But still, you need to make sure your suppliers adhere to the promised timelines & quality standards. One big tip for you here is to take the help of an ISO 9001 quality audit. This is a superb way to run a check on your supplier’s quality and working standards before the actual production can begin. Running a third party check that confines to ISO 9001 quality standard will help you evaluate potential flaws or unreliable suppliers before the production begins. This will ensure your suppliers are trust-worthy and your shipments don’t get delayed. 

Another way to avoid delays is to order a sample of the product from the supplier before mass production happens. This will give you an opportunity to verify every single detail of the production output and you can review the product as per your anticipated quality standards. This practice is quite beneficial when to prevent last-minute faults or failures.

2. Monitor your product throughout the production

Every importer is aware of the pre-shipment inspections but do you really want to take a chance of waiting that long to check your product? Most of the faults or problems in the products are found in the pre-shipment inspections and that is also one of the major reasons for shipments getting delayed. Rather, you can keep a watch on production by 3 kinds of inspections –
– Pre-production check: An importer can verify all the raw materials, parts, or components before the production begins.
– DUPRO inspections; An importer can do a thorough quality check once 15% to 80% of the order is completed.
– Post-production check: This is when an importer conducts checking of the product after 80% or more of the production is complete.
Using these 3 inspections, you can monitor your orders better and knock out any possible defects or flaws in production, before they are shipped.

3. Third-party monitoring throughout the production

Like we discussed earlier, it won’t always be possible for an importer to overlook the entire production process at the supplier’s facility. And even if they do manage to visit, will they be able to monitor and check every aspect of the production process? The answer is no.
So the easier way here is to hire an inspector that will be stationed at the supplier’s facility to monitor the production progress and report you daily. This inspector is independent of the supplier’s facility and hence, this will ensure they give reliable data on the progress each day. You can have the inspector send you a daily report addressing the aspects you want to measure. In this way, you can monitor the entire production process and dodge any of those shipment delays.

In the race of e-commerce, only the efficient & punctual entities stand a winning place. There is no place for delays! If your supplier is situated overseas, you need to pay extra attention to monitoring your production process and thereby preventing any shipment delays. Stay ahead of your problems by taking informed decisions and doing stringent quality control checks at each step to ensure flawless & on-time service.